Subcontracts Administrator

Lexington, MA 02420

Posted: 05/09/2023 Employment Type: Perm Industry: IT Job Number: 240461

Job Description

Remote Role

Position Description

The Contracting Services Department is seeking a Subcontracts Administrator with a minimum of three (3) years of experience in Commercial Purchasing or Supply Chain to include working knowledge of the FAR/DFARS, sourcing, market research, price analysis, negotiation, awarding and documenting purchases for materials and services. Bid/proposal activities include use of reverse auctions to maximize competition. The selected candidate will be expected to manage a variety of commercial commodities and services.  Candidate will execute purchase orders and modifications to orders as well as provide professional & courteous customer service to clients via phone and email interaction. Candidate will review their requirements to ensure orders are being placed and prioritized in a timely manner.  This position supports internal clients by providing complete, accurate and current information on products and services, pricing and availability. Primary responsibilities include soliciting and analyzing quotations; negotiating terms and conditions of purchases; working with customers and vendors to solve problems with shipments, defective items and expediting orders; along with preparing all correspondence and documentation necessary to secure government consent. Additional project work may be assigned.



  • Bachelor's Degree required, MBA preferred.
  • Minimum of 3 years of Purchasing experience required; DoD Contracts experience a plus
  • Professional certification in Purchasing or Government Contracting is preferred
  • Experience with acquisition of complex commercial purchases preferred
  • Proficiency in Microsoft Office Suite
  • SAP procurement experience highly desirable as well as familiarity with on-line PO documentation tools
  • Candidate should have the ability to negotiate favorable pricing and terms and conditions
  • Demonstrated capabilities in presenting ideas written and orally within a cross-functional environment
  • Ability to obtain and maintain government (DoD) clearance
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